Gmail Signatures Templates A Guide

7 Awesome Gmail Signature Templates to Try

Discover great Gmail signature templates to try. Learn how to create a strong email signature for Gmail.

sanjana

September 25, 2023

8 mins read

FACT: A signature is usually the last thing in an email and one we’re often quick to ignore.

At the same time, your signature can make your email stand out and be the finishing touch that can leave a strong impression on the person you’ve emailed.

What if you received an email with a signature like this, after all?

Gmail signature example.

This email signature is sure not to leave a great impression. There is too much wrong with this! But specifically, it’s lack of visuals, too much information at the end, only email as the contact information, and no social media links for verification whether you’re real or not.

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Worry not, today we’re here to ensure your email signature does not look like this. In this guide, we’ll show you different email signatures you can get inspired from. We will also give you email signature examples, best practices and how to install your signature.

Ready to ace your email signature game? Let’s begin

The Different Types of Gmail Signature Templates

Gmail signatures templates can vary based on your industry or the objective of the email. Each Gmail signature has a unique element to it. For example, email signature examples a sales email may contain description of the ongoing offers, while a discovery mail contains social media links.
We have handpicked a few Gmail signatures based on the role and industry, check them out below:

Industry and Role based Gmail Signatures Templates

CEO and Executive

If you’re a CEO or any C-level executive, your professional email signature will be seen by multiple people in the organization. When you send an email to people in the organization, they have a chance to form a perception about you. Consider extending efforts into your email signature. This will ensure that the right perception is set in the mind of your recipients. 

Here’s a good CEO’s email signature example.

Example of a Gmail signature template.
Why is this a good email signature?
  • Makes it clear who you are

  • Makes easy for people to reach you (phone and email)

  • Makes it easy for people to learn more about you (social media links)

  • Aligns with company branding

Lawyer

Lawyers are just like business owners. Your email clients will decide whether or not they should hire you based on your experience but also on what your professional email signature looks like. Your email signature template should convey a professional image, provide essential contact information to email clients, and comply with legal and ethical requirements for communication transparency, ensuring clients and recipients have clear details for engaging and identifying the sender.

Here is the email signature example for a lawyer:

Another strong email signature template example for Gmail.
Why is this a good email signature?
  • Containing a professional photograph makes the email more human.

  • Specifies the type of lawyer you are. 

  • Provides basic contact information and social media links for the reader to know more about you.

  • The contact me link lets your reader directly reach you without having to wander.

Student

Gmail email signatures are not just for working professionals. If you are a student, you can benefit from a specific free email signature generator as well. You can use it to:

  • Expand your professional connections using social media links.

  • Signal your pursuit of internship opportunities.

  • Highlight your academic achievements and successes.

  • Cultivate a personal brand by projecting professionalism and displaying your individual style.

  • Indicate your job or internship search status.

Here is the email signature example for a student:

Gmail signature template for a student.
Why is this a good email signature?
  • Specifies the area of study and institute.

  • Provides student email and not personal email

  • Provides link to the institute the student studies in

  • Contains social media and LinkedIn clickable links

Teacher

A teacher benefits from a professional email signature as it establishes a polished and credible image for professional communication. Including essential details like their name, title, school affiliation, and contact information ensures clear identification, while a professional email signature also offers a platform to share educational philosophy or links to helpful resources, enhancing engagement and communication with students, parents, and colleagues.

Here is the email signature example for a teacher:

Gmail Email Signature Template for a Teacher
Why is this a good email signature?
  • Specifies the grade in which the teacher teaches

  • Provides relevant contact information and social media links

  • Includes a relevant CTA

  • The picture suites the role of a kindergarten teacher

Doctor

Just like lawyers, doctors are business owners as well. A good doctor can create an email signature that conveys professionalism, provides essential contact information, and establishes credibility. A professional email signature can include their name, medical credentials, clinic or hospital affiliation, contact details, and relevant links, ensuring clear communication and facilitating trust among patients, colleagues, and partners.

Here is the email signature example for a doctor:

A perfect email signature example.
Why is this a good email signature?
  • Contains a clean and respectable picture of the doctor

  • Mentions details about where the doctor works

  • Provides a clear CTA for patients to book an appointment

Blogger and Writer

A blogger and writer require a distinct email signature to showcase their personal brand, enhance recognition, and provide easy access to their online presence. This signature may include their name, blog/website link, social media icons and profiles, and a brief tagline, helping to establish their identity, promote their work, and encourage engagement from readers, collaborators, and potential clients.

Here is the email signature example for a writer:

Business email signature template.
Why is this a good email signature?
  • Contains a relevant photograph and the field of work

  • Mentions the appropriate pronouns

  • Contains LLC name, website and email details

  • Provides social media links for personal branding

Job-seeker

A job-seeker benefits from a tailored email signature template to present a polished and professional image to potential employers. Email signature should include their full name, job title or desired position, contact details, and possibly a link to their LinkedIn profile or online portfolio. Such a professional email signature examples helps create a positive first impression and facilitates seamless communication during the job application process.

Here is the email signature example for a job-seeker:

An example of a Gmail signature for a person seeking employment.
Why is this a good email signature?
  • Provides a link to the work samples which an employer might want to view

  • Provides social media links for personal verification

  • Provides all contact details including postal address

  • Contains a clear picture and field of work

Email Signature Best Practices

Here are four email signature best practices to keep in mind when creating your own email signature templates.

1. Don’t go overboard

When it comes to your email signature, think “less is more.” Keep it simple and straightforward by including your name, job title, company logo, phone number, and email address. It’s all about making it easy for people to connect with you without overwhelming them with extra details. So, skip the clutter and stick to the essentials. Your free email signature will look neat and tidy, and you’ll leave a great impression every time you hit that send button!

2. Add a personal touch

Injecting a personal touch into your email signature is a fantastic way to make it uniquely yours. It’s like adding a dash of your personality to your emails, which can really set you apart. One way is to include a short but impactful quote that resonates with you. This can give the reader a glimpse into your values or philosophy.

Another cool move is to include a link to something personal, like your blog or portfolio. That way, whoever you’re corresponding with can explore your work or thoughts beyond the email. 

3. Add visuals, but not too much

When it comes to visuals in your email signature, the key is subtlety. A touch of visual flair can really make your signature pop, but it’s important not to go overboard. One cool way to do this is by including a small, relevant icon or company logo that’s tied to your industry or field of expertise. This gives a quick visual cue to the recipient about what you’re all about.

4. Include a CTA

Include a gentle call to action (CTA) in your email signature to give your emails a purpose. This CTA should match your professional goals. For instance, it could be a link to an article you’ve written, an invitation to connect on LinkedIn, or info about an upcoming event you’re hosting. This adds a professional touch to your email signature and guides recipients towards a meaningful interaction. It’s a subtle way to engage beyond the basic email signature and make your signature work for you.

How to Install a Gmail Signature

1. Access Gmail Settings

In the top-right corner of the Gmail interface, click on the gear icon (Settings icon).   In the dropdown menu that appears, click on “See all settings.”

2. Navigate to the General Tab

   In the settings menu, you’ll see various tabs at the top. Click on the “General” tab.

3. Scroll Down to Signature

Scroll down until you find the “Signature” section. This is where you can customize your email signature.

4. Click Add or Edit Signature

 In the email signature section, you have a few options:

  • No email signature: If you’ve never set a email signature before, this option will be selected. Click on the radio button next to “No signature” to remove any existing signature.

  • Email signature: If you want to add or edit your email signature template, click on the radio button next to “Signature.”

5. Edit the Email Signature Template

In the text box provided, you can type or paste your signature. Here’s where you can insert your Gmail signature template. If you’re copying your signature from an external source (like a Word document or an other email signature template generator), you can paste it here.

6. Format Your Email Signature

Use the formatting options in the toolbar above the email signature box to customize your signature’s appearance. You can change font styles, sizes, colors, and add links or images in the email signature if needed.

7. Add Images or Links (Optional)

To add an image onto your email signature template, you can click on the “Insert Image” icon in the formatting toolbar. You’ll be prompted to upload an image from your device or provide a URL. To add a hyperlink (like linking your profile photo to social media profiles), highlight the text you want to turn into a link, then click on the “Insert link” icon in the formatting toolbar.

8. Save Changes

Once you’re satisfied with your email signature template and any formatting, scroll to the bottom of the settings page. Click the “Save Changes” button to save your new Gmail signature templates.

9. Compose a New Email to Test

After saving your changes, close the settings tab. Compose a new email to yourself, email client or a test recipient to see how your new email signature appears.

10. Adjust as Needed

If your email signature doesn’t display as expected, you can go back to the settings and make adjustments until you’re satisfied with the result.


sanjana

Sanjana Sankhyan is a freelance writer who specializes in delivering data-driven blog posts for B2B SaaS brands. She helps businesses attract more audience and sales with her writing. If not writing, you’ll find her helping other freelancers improve their work. Find her on LinkedIn or Twitter.

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