How to Forward Emails in Gmail
This guide will show you hot to forward emails in Gmail using filters or automatic forwarding to send all of the emails from one account to another.
Last updated: August 17, 2023
7 mins read
In the fast-paced world of SaaS businesses, efficient communication is paramount. Gmail’s powerful email forwarding feature offers a game-changing solution to enhance productivity and responsiveness.
In this guide, tailored specifically for SaaS businesses, we’ll show you how to forward emails in Gmail to sreamline your communication processes. From setting up automatic forwarding filters to forwarding critical messages to the right team members, we’ll cover all you need to know. Let’s begin!
How does Gmail forwarding help?
Gmail forwarding is not just your average email feature; it’s a hidden gem that can revolutionize the way you manage your emails. Below are some of the unique benefits of Gmail forwarding that will take your email game to the next level:
1. Streamline Multiple Inboxes
Gmail forwarding empowers you to unify all your email accounts under one master inbox. Say goodbye to the hassle of constantly switching between accounts and managing multiple platforms. Now, you can access and manage all your emails in one centralized location – a true game-changer for productivity.
2. Seamless Collaboration
Gmail forwarding is a game-changer for team collaboration. Effortlessly share important emails with team members, keeping everyone in sync and boosting productivity. With seamless communication and proactive collaboration, Gmail forwarding turns projects into successes.
3. Efficient Email Sorting
Tired of sifting through a deluge of emails to find what’s important? Gmail forwarding offers a unique solution. By forwarding specific emails to designated labels, you create an organized system that simplifies your inbox and makes searching a breeze.
4. Backup Your Precious Data
Gmail forwarding is your ultimate email backup system, providing an extra layer of protection for crucial data. By automatically sending copies of essential emails to a secondary account, it acts as a vigilant guardian, ensuring important information remains safe and accessible even if your primary account experiences issues. Rest easy knowing your data is secure with Gmail forwarding’s seamless and encrypted process.
How to manually forward mail in Gmail?
Here’s an extended step-by-step guide on how to manually forward emails in Gmail:
Step 1: Log in to your Gmail Account
Open your preferred web browser and navigate to www.gmail.com. Enter your Gmail email address and password to access your account.
Step 2: Access Your Inbox
Upon logging in, you will be directed to your Gmail inbox. Here, you will find a list of your received emails, each with a subject line and sender information.
Step 3: Select the Email to Forward
Locate the email you want to forward in your inbox. Click on the email to open it and view its contents in detail. Take a moment to review the message to ensure it is the correct one for forwarding.
Step 4: Click on the Forward Button
At the top-right corner of the opened email, you’ll notice a small arrow pointing to the right, commonly known as the “Forward” button. To initiate the forwarding process, click on this button.
Step 5: Enter the Recipient’s Email Address
Upon clicking the “Forward” button, a new email window will appear with the original email’s content. Within this window, you’ll find a field labeled “To.” This is where you should enter the email address of the person or people to whom you want to forward the email. If you are forwarding the email to multiple recipients, you can separate their email addresses with commas.
Step 6: Optionally Add a Message
If you wish to include a message along with the forwarded email, you can do so in the email body. The body of the email is located below the recipient’s email address field. Type your message in the text field provided. This step is optional, but adding a personal note or context can be helpful for the recipient.
Step 7: Review and Edit
Before proceeding, take a moment to review the recipient’s email address and the content of the forwarded email. If you need to make any changes, you can edit the email address or message as necessary.
Step 8: Click on the “Send” Button
Once you are satisfied with the recipient’s email address and any optional message you’ve included, it’s time to forward the email. Click on the “Send” button, which is usually located at the bottom of the email window. Gmail will now proceed to forward the email to the specified recipient(s).
Step 9: Confirmation
After successfully sending the forwarded email, you’ll receive a confirmation notification at the bottom-right corner of the Gmail interface. This notification ensures that the email has been delivered to the intended recipient(s).
Step 10: Check the Sent Folder
To verify that the email was indeed forwarded, you can check your “Sent” folder. The forwarded email will appear in your “Sent” folder, along with the time and date it was sent. This serves as an additional confirmation that the email was successfully sent.
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Setting up automatic forwarding in Gmail
Setting up automatic forwarding in Gmail is a convenient way to ensure specific emails are forwarded to another email address without manual intervention. Here’s a step-by-step guide on how to set up automatic forwarding in Gmail:
Step 1: Log in to Your Gmail Account
Open your web browser and navigate to www.gmail.com. Enter your Gmail email address and password to access your account.
Step 2: Access Gmail Settings
Once you are logged in, locate the gear icon (⚙️) in the top-right corner of the Gmail interface. Click on it to open the drop-down menu, then select “See all settings.”
Step 3: Navigate to the “Forwarding and POP/IMAP” Tab
In the Settings page, you will see various tabs at the top. Click on the “Forwarding and POP/IMAP” tab to access the forwarding options.
Step 4: Click on the “Add a forwarding address” Button
Under the “Forwarding” section, click on the “Add a forwarding or forwarding email address” button. A pop-up window will appear, prompting you to enter the email address where you want to forward your Gmail messages.
Step 5: Enter the Forwarding Address
In the pop-up window, type the email address to which you want your Gmail messages to be forwarded. Double-check that you’ve entered the correct address to ensure the forwarding works smoothly.
Step 6: Verify the Forwarding Address
After entering the forwarding address, click “Next.” Gmail will send a verification code to the forwarding address to confirm its validity.
Step 7: Enter the Verification Code
Access the email account to which you forwarded the verification code. Find the email from Gmail Team containing verification link and the code and copy it.
Step 8: Paste the Verification Code
Back in the Gmail Settings page, you will see a box where you can paste the verification code. Paste the code you received and click the “Verify” button.
Step 9: Choose Forwarding Options
Once your forwarding address is verified, you’ll be directed back to the “Forwarding and POP/IMAP” settings page. Here, you can choose the forwarding options that suit your preferences. You can select “Forward a copy of incoming mail” and choose what to do with the original email (e.g., mark it as read or archive it).
Step 10: Save Changes
After selecting your desired forwarding options, scroll down and click the “Save Changes” button at the bottom of the page to apply the automatic forwarding settings.
Creating an automatic forwarding filter in Gmail
Creating an automatic forwarding filter in Gmail allows you to forward specific incoming emails to another address automatically. Follow this step-by-step guide to set up the forwarding filter:
Step 1: Open Gmail
Open your web browser and go to Gmail (https://mail.google.com). Log in to your Gmail account using your username and password.
Step 2: Access Settings
Once you’re logged in, click on the gear icon (⚙️) located in the top right corner of the Gmail interface. From the drop-down menu, select “See all settings.”
Step 3: Navigate to the Filters and Blocked Addresses tab
In the settings page, you’ll see multiple tabs. Click on the “Filters and Blocked Addresses” tab, which is typically the second one from the left.
Step 4: Create a new filter
Scroll down the page until you see the “Create a new filter” link. Click on it to start setting up the filter.
Step 5: Define filter criteria
In the filter creation dialog, you can specify the criteria for the emails you want to not forward messages. You have several options to filter emails based on various attributes, such as the sender, recipient, subject, specific keywords, or other elements.
For example, if you want to automatically forward all emails from a specific sender, enter the sender’s email address in the “From” field. Alternatively, you can use other options depending on your needs.
Step 6: Click on “Create filter”
After defining the filter criteria, click on the “Create filter” button at the bottom right corner of the dialog box.
Step 7: Choose forwarding destination
A new dialog box will appear with various options. Check the box next to “Forward it to” and enter the email address where you want to forward the filtered emails.
Step 8: Optional: Apply the filter to existing emails
If you want the filter to be applied to existing emails that meet the criteria, check the box next to “Also apply filter to matching conversations.”
Step 9: Save the filter
Click on the “Create filter” button at the bottom right corner of the dialog box to save your filter settings.
Step 10: Confirmation
You will receive a confirmation message indicating that the filter has been created successfully.
Step 11: Test the filter
To ensure the filter is working as expected, send a test email single gmail address that meets the criteria you specified in the filter. Check the email address you set for forwarding to see if the test email arrives.
Step 12: Managing filters
If you ever want to modify or delete the filter, you can go back to the “Filters and Blocked Addresses” tab in the Gmail settings. You’ll see a list of all your filters, and you can edit or delete them as needed.
Disabling automatic email forwarding
Disabling automatic email forwarding in Gmail is a straightforward process. Follow these steps to turn off the disable email forwarding in feature:
Step 1: Access Settings
Click on the gear icon (⚙️) located in the top right corner of the Gmail interface.
Step 2: Go to Settings
From the drop-down menu, select “See all settings.”
Step 3: Navigate to the Forwarding and POP/IMAP tab
In the settings page, you’ll see multiple tabs. Click on the “Forwarding and POP/IMAP” tab, typically the second one from the left.
Step 4: Check forwarding settings
In the “Forwarding” section, check if you have any email addresses listed under “Forwarding addresses.” This section shows the email addresses to which your emails are currently being forwarded.
Step 5: Disable forwarding
If you see any email addresses listed under “Forwarding addresses,” click on the “Disable forwarding” button next to each address. This will remove the forwarding settings for that specific email address.
Step 6: Save changes
Scroll down to the bottom of the page and click on the “Save Changes” button to apply the changes and disable automatic email forwarding.
Step 7: Confirmation
You will receive a confirmation message indicating that the automatic forwarding has been disabled.
Sanjana Sankhyan is a freelance writer who specializes in delivering data-driven blog posts for B2B SaaS brands. She helps businesses attract more audience and sales with her writing. If not writing, you’ll find her helping other freelancers improve their work. Find her on LinkedIn or Twitter.
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