A Simple Ticketing System - Turn Your Gmail into a Help Desk

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Does your support team use a shared Gmail inbox for customer support? Gmail isn’t designed with the features you need to effectively manage customer support requests. But this doesn’t mean you need to download an external Gmail support ticket system app to get the help you need.

You already have what you need for seamless customer support. Keeping gives you the power to add help desk features to any Gmail account. Here’s how to collaborate on customer support, right inside Gmail.

Simple Ticket System

Simple Ticketing System for Customer Support Requests

We decided to develop Keeping out of frustration with existing help desks that were far too complex for most businesses. We invented a different approach to managing customer support that works directly inside of Gmail.

Adding customer support to your operation no longer means adding extra work. Keeping is a simple help desk software that manages your support workflow from your Gmail inbox. No external app required.

What is the Best Ticketing System?

The best ticketing system is the one that your team will actually use. You can have all the features in the world, but does your support team like using it? One thing we know for sure, Keeping is much simpler to use than something like Zendesk or Freshdesk.  

We're biased, of course, but we think Keeping is the best help desk for most small teams. Do you need an api, service level agreement (sla), or complex asset management? Make sure you choose the help desk that meets your small business needs.

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Everything You Need for Customer Support Ticket Management

Some help desk tools are built with dozens of unnecessary features that overcomplicate things. Keeping, on the other hand, is designed with all of the features you need for customer support ticket management, and none of the features you don’t.

Multiple Inboxes

Multiple Inboxes

Do you share multiple inboxes with other members of your team? No problem! Add as many shared inboxes as you like - respond from your personal inbox without having to manage multiple logins.

Ticket Assignment

Ticket Assignment

Managing customer support requests on your own is challenging. Share the workload by using Keeping to assign requests to individual team members. Keeping can convert every email in your Gmail inbox into an assignable help desk ticket so you can quickly and easily delegate tasks to other members of your team.

Task Statuses

Ticket Statuses

Keep track of the status of every support email in your Gmail inbox by marking them as Open, Closed, or Pending. This ensures nothing falls through the cracks and prevents resolved issues from clogging up your inbox.

Collision Detection

Collision Detection

Don’t waste your time responding to a customer support request that has already been resolved. Keeping is designed with a collision detection feature that will tell you if someone has already resolved or is actively resolving a customer support request. This way, you won’t waste your time duplicating their efforts.



Managing customer support requests involves a number of manual, repetitive tasks. Keeping allows you to save your team time by automating these time-consuming tasks. You can use “if/then” logic to automate task assignment, route tickets, task prioritization, and the removal of pam and promotional emails from your shared inbox.



See how well your support agents are managing your customer support requests by pulling custom reports in Keeping. You will have access to important metrics such as the volume of incoming customer support requests and the first response time. Measure your team's performance to make sure your team is exceeding your company’s customer service standards.

Shared Notes

Shared Notes

Your team needs to be able to communicate in real-time and collaborate in order to successfully resolve customer support requests. That’s why Keeping is designed with a feature that allows your team to easily share notes with one another. Use these notes to communicate what needs to be done, follow up on a task, or provide background information on a specific customer support request.

Shared Templates

Shared Templates & Knowledge Base

Is your team manually typing out responses to the same questions over and over again? Save them time by using Keeping's self-service Knowledge Base to create response templates and faqs that can be inserted into emails with one click. This is a great way to minimize the time your team spends responding to frequently asked questions.

Keeping Integrates with Tools


Use Keeping's integrations to connect your help desk ticketing system to your crm, chat software, or project management tool (like Jira).  And use our Shopify widget if you want to see your customer's order right inside Gmail!  Use Zapier for a fully customizable integration.

Notification Settings


Keeping will notify you on your desktop when you have a new ticket.  You can also use Keeping's integrations to connect it to your chat application (like Slack or Microsoft Teams) to be notified there.

Why Keeping is the Best Email Ticketing Software for Gmail

There’s a reason why Keeping is the best email ticketing system for Gmail. More than one reason, in fact.

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It’s invisible to your customers.

Unlike traditional help desks, Keeping is invisible to your customers. They won’t know you’re using our tool to manage your customer issues. When someone on your team responds to a customer request, all the customer will see is a friendly email. They won’t see confusing help desk jargon like “case IDs” or “reply above this line.” The response will come from your support email address, so your team’s work email addresses will remain private.  Your customer's experience should feel personal.

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2. It works directly inside Gmail.

Your team won’t need to learn how to use a new tool in order to use Keeping to manage customer support requests. Keeping works directly inside Gmail, which is where your team spends a good chunk of their day anyways. They already know how to use Gmail, so they already know how to use Keeping, too.You won’t need to log into another program to manage your shared inbox. Because Keeping brings help desk functionality to Gmail, customers get responses faster, and you have one less inbox to keep up with.

It's your data
It’s your data, not ours.

Some traditional help desks "hold you hostage" by not letting you have access to past emails if you stop using their service. But we understand that your customer data belongs to YOU. If you sign up with Keeping, all of your emails will always remain in your email accounts even if you decide to stop using our services.

Keeping: The Best Help Desk Ticketing Software for Small Business

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Our ticketing system for Gmail was founded in 2016.

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Over 1.6 million support emails are delivered via Keeping every month.

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Our customers love our simple pricing!

See for yourself how Keeping can help…

Keeping is the best Gmail ticketing system for teams that do more than provide customer support. Don’t take our word for it — start your free trial today. No credit card is required.

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Frequently Asked Questions

How does Keeping work?

Can I use Keeping for an IT Help Desk?

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Does Keeping work with Gmail on my mobile phone?

Does Google have a ticketing system?

Can I manage multiple inboxes with Keeping?

Can I measure customer satisfaction with Keeping?